The Chief Financial Officer is responsible for the fiscal affairs of the Tangipahoa Parish Clerk of Court’s Office. The areas of responsibility include the proper accounting of the daily cash receipts from the various departments in the office, the Registry of the Court, accounts payable, and accounts receivable. Every department in the Clerk’s Office is on a cash control system. Every time a document is recorded, a copy is made, a marriage license is issued, or a mortgage certificate is completed, an invoice showing the relevant information of the transaction is created.
The Accounting Department also maintains the Registry of the Court accounts. It is in these accounts that “disputed money” is placed pending the outcome of a trial. The money in these accounts is only accessible by court order; that is, the “disputed money” cannot be placed into nor withdrawn from a Registry account without an order of the Court signed by a District Judge.
The Tangipahoa Parish Clerk of Court also has general accounts receivable and payable just as any private company might have. The Accounting Department oversees the collection of accounts receivable and the payment of accounts payable.
For further information concerning the Accounting Department please call (985) 748-4146 or email firstname.lastname@example.org.
The Chief Deputy is responsible for the purchasing of all consumable supplies and capital equipment used by the Tangipahoa Parish Clerk of Court. The Chief Financial Officer is responsible for maintaining an inventory of all items owned by the Clerk, in particular, items costing over five hundred dollars ($500.00).
All items purchased by the Clerk must be acquired in accordance with state laws governing purchasing (LRS 38:2212.1). Items costing less than ten thousand ($10,000.00) dollars may be bought on the open market, that is, from any vendor that the Clerk might choose to buy from. Items costing over ten thousand but less than thirty thousand dollars ($10,000 – $30,000) may be bought without bid, but only after receiving three telephone or written price quotes. Items costing over thirty thousand dollars ($30,000.00) must have written specifications and must be advertised for bid in a sealed bid process that takes approximately four weeks to complete.